Oklahoma HOA Consulting Services Provided with an Accounting-Only Contract
Web Portal
- Establish web portal for use of owners and board members
- Online payments
- Real-time access to your account status
Accounting
- Dedicated Accounting Manager
- Monthly Financial Statements (available online to all members)
- Balance Sheet, Income/Expense Statements, Delinquency Reports, General Ledger, Budget Comparison Report, Check Register, and Copies of All Bank Statements
- Annual Operating Budget Preparation
- Year End Auditor Setup and Correspondence (when required)
- Disbursement of annual 1099 reports to vendors
- Vendor Payments
- Receive Homeowner Payments (online or on paper)
- Tax preparation available
Collection Services
- Some services are an additional minor cost but collected from the individual homeowner who is delinquent
- Delinquency Letters
- Demand Letters
- Lien Filings
- Release of Liens
- Attorney Correspondence
- Appearances in court (additional charges may apply
Meetings
- Attendance at two meetings per year to present budget and financial statements
Vendor Management
- Development of Preferred Vendor List
- Verification of Vendor Insurance Policies and W-9 statuses
- Vendor Check Disbursement
- 1099 Disbursement
Homeowner Communication
- Association Attorney Correspondence on collection issues
- Home Resale Coordination
- Homeowner Disclosure Statements
- New Resident Welcome Letter
- New Resident Information Package
- Phone calls returned within 24 hours
- Email Communication, returned within 24 hours
Files Maintenance
- Maintain Financial Books and Records for Association, Homes and Lots
Board Assistance
- Legal updates through the association’s attorney
- Setup and enforcement of Internal Cash Controls